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Home >> About Us >> Employment Opportunities >> Staff Positions

Staff Positions

Personnel and Process Analyst (Administrative Analyst/Specialist, Exempt I)

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  • Job no: 511330
  • Work type: Staff
  • Location: San Diego
  • Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Position Summary

The library’s administration is responsible for administering the policies and procedures of the University and the CSU as they affect library operations, and establishing local policies that enable the Library to provide the highest quality services possible to its users. It is the principal office of the Library, housing the dean and other administrators. In addition, staff members in this office provide various types of support to library management: clerical, development, fiscal, human resources, communication and facilities. The library’s budget is approximately $11 million.

In consultation with the Dean, Associate Dean, and library’s Director of Financial Operations and Human Resources, the Personnel and Process Analyst coordinates the faculty reappointment, tenure and promotion (RTP) process to ensure that timelines and deadlines are met. This person is the primary resource for library managers and library faculty in all aspects of the RTP process and is fully knowledgeable about the Senate Policy File and Library Faculty Policy File. The incumbent is the liaison to Faculty Advancement for any policy and procedural changes and questions.

In collaboration with the Director of Financial Operations and Human Resources, the Administrative Analyst/Specialist oversees monthly faculty and staff payroll attendance reporting. Additionally, this position serves as the library’s liaison with the Center for Human Resources for staff recruitments, payroll and benefits issues and processes various Human Resource documents. The incumbent is the administrative contact for the faculty hiring process: both tenure-track and temporary hires. This person coordinates the process with the Dean, Associate Dean, Director of Financial Operations and Human Resources and the faculty hiring committees by serving as the primary contact for all parts of the hiring process.

The person in this position has a lead role in the dean’s administrative office and will have the ability to make independent decisions and exercise sound judgment. As the lead person in this position, the incumbent will provide excellent service to internal and external customers.

For information about the University Library, click here.

Full-time, permanent (probationary) position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Qualifications

  • Minimum two years of professional experience working in a higher education library setting.
  • Minimum two years of professional experience working in a higher education or large public sector setting.
  • Minimum two years of professional experience working with travel, procurement and payroll policies, procedures and forms in a higher education or large public sector setting.
  • Minimum two years of professional experience working with financial reports in a higher education or large public sector setting.
  • Minimum two years of professional experience developing, updating, and managing large reports, spreadsheets, charts, and graphs in a higher education or large public sector setting.
  • Minimum two years of professional experience with fiscal management, maintaining and preparing budget projections, and analysis in a higher education or large public sector setting.
  • Minimum two years of professional experience preparing financial account deposits and reconciliations.

Specialized Skills

  • Ability to master Library and University budget and finance, human resource, payroll, procurement and travel policies and procedures.
  • Minimum two years of experience working in a library, higher education or large public sector setting in the area of human resources, specifically including recruitment and other processes
  • Minimum two years of experience in an administrative office setting
  • Minimum two years of experience in a role leading others
  • Ability to use financial systems (i.e. Oracle, Adaptive, PeopleSoft, MyRF, CRM).
  • Intermediate experience with Excel and databases.
  • Experience working with large organizational budgets and an understanding of basic accounting principles.
  • Experience analyzing financial information.
  • Ability to exercise confidentiality and discretion while accessing sensitive financial information as it pertains to individual employees, the department and the university.
  • Ability to understand campus and CSU procurement and other financial policies to be applied when approving financial transactions, and the impact of approving these transactions.
  • Proven ability to provide excellent customer service and create positive relationships with business partners.
  • Detail oriented with a high degree of accuracy.
  • Ability to see the big picture and recognize how each individual’s role contributes to the organization.
  • Ability to communicate, share complex information and provide training effectively through all verbal, written and presentation formats.

Compensation and Benefits

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Starting salary upon appointment is not expected to exceed $5,300 per month.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,897 - $7,051 per month.

SDSU Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university’s secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU’s COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on April 19, 2022. To receive full consideration, apply by April 18, 2022.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Rachael Stalmann at rstalmann@sdsu.edu.

  • Advertised: Apr 05, 2022 (10:50 AM) Pacific Daylight Time
  • Applications close: Open until filled

Library Administration Office Coordinator (Administrative Support Coordinator I)

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  • Job no: 513906
  • Work type: Staff
  • Location: San Diego
  • Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Position Summary

The library’s administration is responsible for administering the policies and procedures of the University and the CSU as they affect library operations, and establishing local policies that enable the Library to provide the highest quality services possible to its users. It is the principal office of the Library, housing the dean and other administrators. In addition, staff members in this office provide various types of support to library management: clerical, development, fiscal, human resources, communication and facilities. The library’s budget is approximately $11 million and employs 80 faculty and staff as well as approximately 100 student assistants.

The incumbent is the primary administrative office coordinator and is responsible for providing all services necessary for the dean’s administration office reception area during normal business hours, Monday through Friday from 8:00 a.m. – 4:30 p.m. Some primary functions of the reception area include: ensuring that visitors and phone calls are handled effectively, scheduling library meeting rooms, checking out keys needed by library staff, ordering all supplies for the administrative office, and ensuring that administrative office staff have general clerical support.

The person in this position is responsible for the coordination of travel for library faculty and staff including the defensive driving program. The incumbent provides administrative support in the areas of human resources, financial operations/transactions, procurement and student assistant payroll to the Library administrative analyst/ specialists and the Director of Financial Operations and Human Resources.

The incumbent also serves as the backup for the dean/associate dean’s assistant, providing support when the deans’ assistant is absent or during peak times of activity. The position participates in the coordination of on and off campus events, receptions, gatherings and hosted activities including dean sponsored, donor or other high profile library events.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

For information about the University Library, click here.

Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications

  • The ability to read and write in Spanish
  • Experience in administrative support for executive level managers
  • Experience in an academic setting
  • Experience with a scheduling software program
  • Event coordination

Specialized Skills

  • A minimum of one year of professional experience with Microsoft Office applications, especially Word, Excel and PowerPoint
  • A minimum of one year of professional experience with Google Products, especially Mail, Docs.
  • Experience working in an environment where a high degree of confidentiality is required
  • Experience providing and modeling excellent customer service
  • Attention to detail

Compensation and Benefits

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Starting salary upon appointment is not expected to exceed $3,400 per month.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,276 - $5,148 per month.

SDSU Vaccine Policy

In accordance with the California State University system wide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university’s secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU’s COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on May 30, 2022. To receive full consideration, apply by May 29, 2022. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Noemi Bravo-Rojas at nbravorojas@sdsu.edu.

  • Advertised: May 18, 2022 (12:45 PM) Pacific Daylight Time
  • Applications close: Open until filled

Digital Repository Assistant (Library Services Specialist III)

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  • Job no: 514215
  • Work type: Staff
  • Location: San Diego
  • Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Library

Position Summary

The Digital Collections department is responsible for creating and providing access to digital content and resources. Digital objects and metadata are created, managed, and stored in databases, and are made available online for research. The unit consists of one faculty lead, one staff metadata specialist, one repository specialist, and some student and part-time, temporary staff as needed.

Under the general supervision of the Head of Digital Collections, the incumbent provides support for and assists with the population and maintenance of the Library’s digital repository. The incumbent monitors the repository software troubleshoots and resolves issues and/or liaises with the vendor to correct issues. This individual assists with the design and maintenance of the web interface to the software, working with the staff in Information Technology. The position supports the Metadata Specialist by researching the appropriate metadata fields with the goal of standardization throughout the varied collections. The incumbent also creates collections within the software and assists in preparing assets for ingestion. This individual may be asked to assist with promotion and outreach for the repository and is the primary liaison with Montezuma Publishing and the library vendor ProQuest.

For information about the University Library, click here.

This is a full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience

Incumbents at this level perform more complex or specialized technical and paraprofessional library duties to support daily library operations and/or programs. They typically possess a broader knowledge of library functions within their functional area and/or have in-depth knowledge in their specialty area. Incumbents must possess a solid foundation in overall library policies, practices, and procedures and must be able to use this knowledge in exercising judgment and initiative. Because of their functional expertise, incumbents often are responsible for overseeing daily operations of a library unit, including providing lead work direction to other library and clerical staff, as well as student workers. Additionally, they may assist in supporting the unit’s budgetary and/or other administrative activities.

These qualifications for entry to Position Skill Level III normally would be obtained through the completion of high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education

Specialized Skills Required

  • Demonstrated experience with library technology such as content management systems, institutional repositories, digital asset management systems or other data management systems
  • Experience using MODS or similar metadata standards
  • Previous experience creating and/or editing metadata records in an institutional repository, library catalog or similar system
  • Experience and confidence with a variety of software packages including Adobe Creative Suite, Microsoft Office and in particular Excel, Google Workspace and a variety of application software packages
  • Demonstrated ability to complete detail oriented tasks
  • Ability to work independently with minimal supervision and self-prioritize
  • Demonstrated ability to work collegially across diverse departments and constituencies including community groups and be service-oriented in working with patrons and other library staff, including the ability to establish and maintain effective working relationships within and outside the library
  • Ability to work with the public and assist patrons with basic inquiries and direct them appropriately in locating and using library materials and inform them of applicable library policies and procedures
  • Excellent communication skills both verbal and written

Preferred Qualifications

  • Degree in a field such as, but not limited to library science, computer science, data science or demonstrated relatable experience
  • Previous experience training users on software and procedures
  • Demonstrated ability to produce accurate and effective written instructions
  • Experience with Drupal
  • Knowledge of open access, copyright and intellectual property issues
  • Knowledge of new forms of publication, creative activities and research output
  • Recent relevant experience working in an academic library
  • Familiarity with XML

Compensation and Benefits

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Starting salary upon appointment is not expected to exceed $3,704 per month.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,528 - $6,505 per month.

SDSU Vaccine Policy

In accordance with the California State University system-wide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward, a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university’s secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU’s COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on June 1, 2022. To receive full consideration, apply by May 31, 2022. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Noemi Bravo-Rojas at nbravorojas@sdsu.edu

  • Advertised: May 17, 2022 (2:50 PM) Pacific Daylight Time
  • Applications close: Open until filled